System Features

Popular Features

Eligibility

eTrak-plus determines eligibility based on age, gender, grade or other eligibility-based restrictions (SAPP uses Blue=Eligible / Pink = Ineligible) but color choice is up to you.

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Calendars

Display calendars for multiple facilities (courts, fields, etc.) and days on one screen.

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Birth Certificates

Scan and store birth certificates in eTrak-plus for future use to confirm and verify age of children registering for activities and classes.

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Leagues & Tournaments

Easily schedule leagues and tournaments, assign fields for participation, officials, and days of week for play.

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Front Screen

‘Front Screen’ mode allows users (internal & external) to browse a catalog of activity choices, or as a POS System at concession stands, piers, etc.

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+Detailed Financial Reports

Many standard system reports with custom report builder option
Includes a full range of finance reports
Print receipts and reports in PDF format
Print statistical reports directly to Excel or CSV files
Graphical output – graphs, pie charts, bar graphs, etc.
User-defined titles on all reports
Email any receipt or report
Preview any receipt or report on the screen before printing/emailing

+League Scheduling

Manage schedules for any number of leagues with teams, players and officials
Enter team data once, then reuse year after year (cloning)
Round Robin, Elimination Tournaments, and Cross-Over schedules between leagues
Schedules assigned automatically online
Coaches or League Administrator can be granted access to record scores and track standings from home or the office at their convenience
Regular season, single and double elimination tournaments
Tournament brackets with printout
Automatic facility reservations
Track league fees and payments
Use roster draft option to create teams
Multiple schedule generators available
Track and assign officials
Update existing league schedules as needed
Print or email league schedules

+Activity Registration

Activity Registration (athletics, events, classes, etc.)
Customer Info (family and demographic information stored)
Courses/Activities (setup all Activities listed in brochure and maintain Rosters/Wait Lists)
Text messaging and email ‘blast’ capability
Cash Register/POS
Shopping Cart (all purchases, reservations and registrations can be combined into one shopping cart and purchased as one transaction)
Track all program enrollments
Manage rosters, waiting lists and waivers
Track income and expense by revenue distribution code or account
Transfer, cancellation and refund processing
Day Camp/Day Care Registration
Prerequisite enrollment option
Track class attendance and participant medical records
Installment billing, invoices and statements
Search for Program feature with keyword functionality
Enrollment conflict checking – age, grade, gender, existing registrations, prerequisites, valid pass
Multi-child/Multi-class discount options
Customizable reports, including: rosters, attendance worksheets, financials, demographics, statistics, etc.

+Court Reservations

Unlimited number of courts
Utilize calendars for centralized tracking and court reservations
Generate user-defined time blocks
Track one-time and pattern reservations
Reserve recurring court dates/times
Build calendars with recurring usage capability

+Facility Reservations

Manage all of your facility schedules
Track one-time, pattern and random reservations
Track overlap facilities and prevent double bookings
Automatic or manual conflict resolution
Easy display of schedules and calendars with multi-facility search
Track set-up and break-down times and assign responsibility
Easily cross-reference facility availability with assigned calendars
Track fees including damage deposits
Premium billing options
Detailed reservation rules input functionality
Include waivers and contractual agreement verbiage in receipt provided
Integration with Activity Reservation and League Scheduling applications
Maintenance schedules

+Equipment & Site Rentals

Equipment, campsite, marina, and shelter rentals
Designated calendar interaction for centralized reservations and viewing
Track equipment check out and check in times
Package rentals
Track rental fees including deposits
Quick rentals – for no-fee check out times
Graphic campsite reservations

+Trip Reservations

Manage group bookings
Establish any number of trips
Track departure/return dates and times
Produce trip roster and detailed reports
Print trip agenda and receipt

+Pass Management

Membership management feature
Track attendance figures and visit demographics
Track income and expense by membership type
Track membership, suspension and expiration dates
Recurring billing options
Track guests, additional and daily entry fees
Capture and display member photos
Integrated universal ID cards and key fobs
Create photo ID cards or use existing cards
Barcode, magstripe and biometric scanning options
Play greetings on member entry
Display picture on select (or all) screens upon member entry
Track facility capacity during visit check-in

+Locker Rentals

Track male and female locker rentals with controls
Produce locker rules and regulation form with a locker rental
Track lock assignment and availability
Track locker expirations and renewals
Track locker damage deposits
Search by locker category (full, half, combo, etc.)
Built-in grace period and impound procedures
Pay fees via cash, check, eCheck, installment billing, auto-debit, and/or credit card options
Locker expiration warning during visit check-in